If you are looking to get the most out of your employees, you’re not alone. Maximizing employed productivity is an important goal for most businesses. The more you can get out of your employees, the more you can increase your profit margins and grow your business.
Improving productivity requires addressing several different factors. For example, you want more engaged employees, as disengaged employees lead to a $7 trillion loss in productivity across all businesses.
You’ll also want to improve communication, as the average employee spends about 5 hours just waiting to hear from people. To help you out, below are some quick strategies you can use to maximize employee productivity and grow your business.
Conduct Better Meetings
Meetings have a big impact on an organization’s overall productivity. If you have too many meetings, you’re taking up valuable time from your employees. If you don’t have enough meetings, employees may not get the information they need. And perhaps most importantly, if you don’t use your meeting time well, employees are wasting time.
To improve that problem, it’s important to conduct meetings well. One way to do this is by taking better meeting minutes. Meeting minutes summarize the important parts of the meeting so that all participants can review them after and remember what was discussed. This can save time from having to have more meetings.
According to SnackNation, the creator of this meeting minutes template for better notes, the best way to prepare to take meeting notes is to figure out what would be the most useful and the most worthwhile information to record.
Get Feedback From Your Employees
Another important way to improve productivity is by getting feedback from your employees. Set aside time once a month, or once every few months, to ask employees what they need to be more productive.
You can do this either by conducting face-to-face meetings or sending out employee surveys. It’s often best to get ideas directly from your employees, as they are the ones who know what they need. If an idea comes up repeatedly, it’s likely worth examining.
Use The Right Tools
Tools are an essential element for improving productivity. If your team is still using tools and technology from a decade ago, they are likely not as productive as they could be.
For example, if your team still relies on email for all their communications, they may become much more productive if you introduce some team communication software like Slack. This would allow them to quickly chat with other members, rather than waiting around for an email.
You could also look into collaboration software. Collaboration software allows different employees to work on the same project simultaneously without interfering with each other’s work.
Take some time to explore where your team currently loses the most productivity then look to see if there are some new tools you could provide your team to make things easier for them.
Automate And Outsource Simple Tasks
Lastly, if you can remove some simple tasks from your employees’ plates, they’ll be able to spend more time on the important tasks. To do this, there are two avenues to explore: automation and outsourcing.
With automation, you find software that can perform simple or repetitive tasks for you. For example, if your employees spend time entering the same information into a database, you could find a software tool that does it for them automatically. You could also use automation for things like emailing, where the software automatically emails back people who inquire about your product.
With outsourcing, you hire a separate individual or company to handle your more time-consuming tasks. For instance, you could outsource part of your HR department or customer service. By having an HR company handle the administering of employee benefits, for example, you free up your HR professionals to work on other tasks.
For customer service, you could outsource the simple customer inquiries and instead let your customer service team only deal with the more complicated ones.
Make Productivity Boosts A Priority
There are many ways to improve the productivity of your employees. The key is to always be on the lookout for new ideas and to be willing to try new ideas. If you can make productivity improvements a regular part of your business, you will find that your employees continuously get better and that your business benefits over the long term as a result.