If you are training a massive workforce with constantly changing training requirements, you must ensure everything is going as per the plan. To do that, you have to keep a close eye on various variables such as:
- Are employees engaged with everything the training has to offer?
- Are they meeting all the benchmarks set for the success of the program?
- What is the rate of completion or dropout?
To answer these questions, many organizations take the help of employee training tracking software to ensure the training achieves its goals continuously.
This article provides a guide on how to track employee training and the top metrics for your employee training records.
Ways to Track Employee Training Progress
If, as an organization, you have decided to implement various training courses to educate your organization’s employees, then you have to adapt specific ways to track their progress. You can do so by:
Creating a spreadsheet and recording relevant training data such as employee details, courses available, and scores achieved is a great way to track employee training records in the most straightforward manner possible.
Spreadsheets are a low-cost and low-tech solution for tracking employee training. Features like these make it easier for the organization to know which employees have completed their training courses and which have not.
- Learning Management Software (LMS)
LMS is the most effective solution for tracking employee performance. LMS enables the organization to view employee training progress in real time through dashboards. Many organizations use this software to deliver training courses and eLearning programs.
The data gathered by LMS tools makes it easier for the L&D team to determine how each employee is progressing through these courses.
- Employee Training Tracking Software
Employee training tracking software provides more comprehensive features for monitoring training metrics. It provides detailed statistics on metrics such as average completion time, start and finish dates, number of attendees, and more.
It provides an accurate picture of the employee’s performance and helps the L&D professionals spot issues and adjust training courses accordingly.
- Training Management Systems
Many organizations use specialized training management systems to track employee progress. They are typically designed to monitor training courses of all types, such as live training and webinars, asynchronous learning sessions, and more.
Critical Metrics to Measure in Employee Training
So, now that we know how to track employee training, it’s time to learn the most critical metrics that should be continuously evaluated to determine the success of the training module.
One of the significant benefits of using an LMS for employee training is the software’s feasibility in tracking all the important metrics in one place. You can even gather valuable insights on data that seems impossible to collect manually.
Hence, an LMS can also be a great employee-tracking software and can simultaneously deliver and track employee training.
Now, let’s look at the metrics:
Rate of Completion:
This is considered one of the most important metrics to track. It shows how many employees took a particular course and completed it. These numbers indicate the quality of the content and employee engagement as well.
You can track the completion rate by setting up quick alerts on your employee training tracking software or by listing certificates in an employee training log.
Time Spent on the Training:
This metric determines how much time each employee takes to complete the training course. If the time spent is more than ideal, you should make the content engaging and interactive by including features like gamification. This boosts engagement and also reduces the difficulty level of the training material.
Mere completion of a particular course doesn’t determine how many skills that employee has gained. They can watch all the videos, attend all the workshops, and still learn nothing.
Record the quizzes and test scores of the learners. Consistent, low scores may indicate that your training material needs an update or has to be more engaging. Hence, you must incorporate features like tests and quizzes into your courses to solve such issues.
With the help of the suitable LMS, tracking scores becomes easy as you can take advantage of the automated grading feature, thus making the lives of L&D teams easier.
While it is not exactly a training metric, it is highly crucial for the L&D teams to know whether the employees are enjoying the training process or not.
The more engaging and relevant they find the training material to be, the more likely they will invest time and money in such courses.
You can collect feedback through surveys and questionnaires to measure employees’ perceptions of the training and ask them questions about content, user experience, and more.
The best way to track employee learning depends on the organization’s size and the number of employees. If, for instance, you are a small organization and have a small employee pool to train, just a simple spreadsheet login setup will help you immensely.
But if you are a large company and can afford to invest in LMS or dedicated training management systems, you should do so. The advanced features of such tools are highly beneficial in managing corporate training and will help you stay on top of your training game.
Try different methods and decide the best training solution for your teams.