Whether you’re a video editor or a graphic designer, getting your final work into your client’s hands is a big deal. You want your files delivered fast, securely, and without any confusion. But not all tools are created equal. Some platforms are made with creatives in mind, making the delivery and feedback process smooth and even fun.
TLDR (Too long, didn’t read):
Choosing the right file delivery and proofing tool saves you time and headaches. Tools like Frame.io, Wipster, and WeTransfer make sending big files easy and secure. They also help clients give feedback right where you need it—on the work itself. No more messy email chains or “version_12_final_final_FINAL.mp4” messes.
1. Frame.io — The Creative Pro’s Playground
Perfect for both video editors and motion designers. Frame.io is arguably the most popular proofing platform among creative teams. It’s owned by Adobe now, which makes sense—because it works like magic with Premiere Pro and After Effects.
- Pros: Real-time comments, version control, and time-stamped feedback.
- Cons: The pro features can get pricey.
- Best For: Teams who need tight feedback loops and Adobe integration.
If you’re working with video, this is a top pick. Clients can just click and comment directly on a timeline. Super intuitive.
2. WeTransfer Pro — Simplicity Meets Style
The quickest way to send large files with a dash of cool. WeTransfer is so easy to use your grandma could send you a 4K video. Their Pro version gives you more control with password protection, storage, and expiry dates.
- Pros: No login needed for recipients!
- Cons: Not ideal for back-and-forth collaboration or feedback.
- Best For: One-directional delivery of final assets.
Put simply, it’s the go-to when the job is done and it’s time to package it all up and send it with style.
3. Wipster — Feedback, But Fun
Video feedback just got a personality. Wipster makes giving notes feel less like work. Clients can click right on the video or design and leave comments. You get notified. Easy peasy.
- Pros: Comment threads, version control, team collaboration.
- Cons: UI can feel too friendly in a busy pro workflow.
- Best For: Teams who value creative input and smooth feedback.
It’s used by video creators big and small—from freelancers to Netflix post teams.
4. Dropbox — The Classic with a Twist
Ah, trusty Dropbox. But don’t sleep on its new tricks. With tools like Dropbox Replay, they’ve entered the review & approve game big time. Now you can share, comment, and finalize all in one place.
- Pros: Familiar interface, easy sharing, now with creative review features.
- Cons: Storage limits can be a pain unless you upgrade.
- Best For: Teams who already use Dropbox and want more features.
Dropbox = cloud storage OG. But now with modern feedback features, it might surprise you.
5. Google Drive — Budget-Friendly and Everywhere
It’s free (mostly), and it works. If you’re just starting or want fast storage and access, Google Drive gets the job done. It’s not built specifically for creatives, but combined with a comment-friendly PDF or video preview, it works well enough.
- Pros: Easy to use, everyone has it, works on any device.
- Cons: Not built for visual proofing.
- Best For: Solopreneurs or small teams on a budget.
Tip: Add links to feedback forms or docs inside your GDrive folders to stay organized.
6. Hightail — Team-focused File Delivery
Designed with creative teams in mind. Hightail (formerly YouSendIt) adds project-based organization to your sharing. Add clients and collaborators, assign tasks, and keep everything in tidy workspaces.
- Pros: Nice visual interface, simple approvals and to-do lists.
- Cons: Not as well-known or widely used as competitors.
- Best For: Agencies working on multiple campaigns.
This one is underrated! Ideal for big teams juggling multiple clients.
7. MASV — For When Files Are Really Big
If you’re sending 100GBs regularly, you need a beast. MASV is built for heavy-duty media transfer. It handles giant files without zipping, compressing, or your computer gasping for air.
- Pros: Handles huge file sizes, blazing speed, secure transfers.
- Cons: Less known, may not be necessary for smaller projects.
- Best For: Post-houses, commercial studios, or anyone shipping huge videos.
You can even set up branded download portals for clients. Killer feature!
Bonus Tip: Passwords & Permissions
Whatever tool you pick, remember to protect your work. Always set permissions smartly. Password-protect your links. Set an expiry date. And don’t ever let someone edit your file unless you mean to share full access.
This builds trust, keeps client assets safe, and makes you look top-tier professional.
So… Which One’s Best?
No one-size-fits-all answer here. It really depends on what you’re doing. Here’s the cheat sheet:
- Want feedback on video? Go with Frame.io or Wipster.
- Need to send it and forget it? Try WeTransfer Pro or MASV.
- On a tight budget? Google Drive will get the job done.
- Handling a team? Look at Dropbox, Hightail, or Wipster.
Final Thoughts
File delivery and proofing used to be a nightmare. But now there are amazing tools built just for creatives. Whether you’re working solo or with a giant team, there’s a perfect fit out there to make your life easier.
Tip: Try two or three tools and see which ones clients love the most. If they find it easy to use, they’ll get back to you faster. Which means you get paid faster. Win-win!