4 Things You Need To Change Now To Increase Office Productivity
Running a business is no light feat; it takes patience, perseverance and guts, as well as having the right team around you.
Your employees are the real key to your success – when people who are truly passionate about your business are working for you, there are no limits to what you can achieve.
However, in order to really encourage success, you need to create a productive environment.
You and your team may work hard during office hours, but there are some things you can change in the office to increase workplace productivity.
This article will give you the tools you need to enhance your business from the inside out and allow your team to thrive.
#1 – Opt for a faster internet provider
In today’s digital age, most (if not all) businesses operate online. While the internet has brought a wealth of opportunity to businesses worldwide, it has also meant that business owners place a lot of reliance on it, and this can present problems.
It is crucial for an office to have fast internet provider so that the business can complete all of its internal processes effectively. For many businesses, they cannot afford to have a poor internet connection; if they go offline for even one minute due to slow internet speed, they could lose money and customers.
For example, if an e-commerce has slow or delayed internet connection, they will not be able to accurately monitor their customer support systems, update their data and stock levels or upload large files or imagery.
It is therefore vital that your business looks into fiber optic internet providers to ensure you maximise your workplace productivity.
#2 – Have regular breaks and catch-ups
Another way to enhance productivity is to increase motivation levels in the office. It’s important to remember that humans are not robots – they cannot and should not be expected to sit at their desk and work straight from 9 until 5.
It has been found that the average person cannot remain concentrated on one thing for more than 25 minutes at a time without getting distracted. Therefore, The Pomodoro Method – where you take a break every 25 minutes – may be a tactic you could try in the office.
If this perhaps wouldn’t work in your office due to the manner of work you do (i.e. your employees spend a lot of time on the phone to customers, or are often out at meetings), you should still encourage regular breaks and team catch-ups.
Working in an office at a desk can feel lonely, even in a room full of people. To get the best out of your employees, you should create a community feeling and raise team morale by reminding your employees of the shared goal that they are working towards.
You may choose to have weekly meetings to discuss internal business processes, project progress and upcoming events. Or, you could hold an informal daily conference where your entire team gathers first thing in the morning to discuss the day’s agenda over a coffee.
You should also hold regular one-to-one meetings with each of your employees to discuss their achievements and any concerns they may have, as this will make them feel valued and noticed.
You may even choose to do a team lunch on a Friday at the end of every month as a way to say “thank you” for the hard work. Whatever works best for your business, making your team feel like they are part of a family will motivate them to work hard and put their all into their roles.
#3 – Personalise the space
People are very much products of their environments, and if your office space is not inspiring, your employees will not be inspired.
Your employees will be more productive in a space that is light and bright, airy, clean and has personal touches. You may not need to completely overhaul your office and knock down walls or rip out the carpet. Instead, you could simply add a lick of white paint to the walls and fixtures, invest in a new kitchen unit, buy plants and greenery, replace old crockery and put some colourful artwork on the walls.
You should also encourage your team to decorate their personal space to help them feel motivated and calm. This could mean that bring in photo frames, plants and their favourite mug to put on their desk or buy cushions or throws for their desk chairs.
If you want to increase workplace productivity, it is important to encourage your employees to make themselves at home. If they enjoy the environment in which they work in, they will be a better asset to your business.
#4 – Create a “breakout” zone and stock up the kitchen
Having a space in your office where your employees can go and “chill out” will help to increase morale.
A breakout zone could be a separate desk facing the window, where a team member can go if they need a change of scenery or a strike of inspiration.
A breakout zone could also be a corner of the office with comfy lounges, armchairs and beanbags where people can relax, eat their lunch and talk about things other than work.
Another tip is to provide healthy snacks for your employees. Stock up your kitchen with fresh fruit (apples and bananas will suffice) as well as some nuts, cereals, bread and spreads and teas and coffees.
This way, your employees won’t have to leave the office when they are hungry, which will save time, but they will also feel valued, which will reflect in their overall attitude and productivity levels.
The key to business success lies in the team that operates at the heat of it. If your employees are happy and feel valued, your business will fly. Therefore, it is crucial that you follow the above tips to increase workplace productivity and encourage team motivation and morale.
Implement these tips today, and reap the rewards!